HR Apps: How They Can Help Increase Productivity And Save Millions
HR teams are increasingly having to innovate in order to deal with the challenges of maintaining employee engagement – a recent Forbes article found that disengaged employees are costing the US economy $500 billion a year in lost productivity.
One of the ways in which HR teams are approaching innovation is by adopting internal mobile apps and incorporating them into their daily tasks. These apps are bringing HR teams many benefits, such as flexibility and more efficient work processes.
The main benefits of HR apps are:
- Greater flexibility. Apps allow HR teams to save time by getting work done in their own time wherever they are, whether it is at the office or on a train. At the same time, they can also make training more efficient for employees by allowing them to complete it at their own convenience.
- More efficient candidate evaluation. The ability to complete work whenever convenient makes the candidate evaluation process much faster and efficient, giving HR teams the chance to look through CVs in more detail and ensuring that no good candidates are left out because of time shortages.
- Increased engagement. HR apps such as training apps can significantly increase employee’s engagement by offering them more interactive content such as videos, podcasts, embedded documents and gamification. Not only does this make training more appealing, but it also aids ease of learning.
- Improved data collection. Software such a Google Analytics can offer employees rich data for analysis about app usage, for instance about how the app is performing in encouraging employees to complete training. Data can also be used by employees themselves to track their own progress and set themselves new goals.
Some recruitment app ideas
1. Checking resumes
Recruitment is an integral part of HR efforts but it is often a challenge to ensure that all candidates are being considered because of the time constraints posed by the selection process.
This is an area where apps can truly help make candidate selection easier and much more efficient. For example, CVs submitted digitally can be centralized within an app and checked by recruiters on their mobile device no matter where they are. This means that HR team members can take advantage of ‘pockets’ of free time such as during commutes or waiting times.
Other apps such as Jobscience make checking each individual CV easier by analysing resumes and allowing you to search them. This is a useful way of narrowing down the relevant CVs and dismissing those that are irrelevant.
Encouraging new and existing employees to undertake self-assisted training can be a difficult process, particularly if training materials are unengaging. And ultimately, boring training materials are not going to aid their ease of learning either.
Whether onboarding new hires or training existing employees on the latest health & safety regulations, an app can make training materials much more appealing and engaging than traditional paper-based approaches.
By allowing users to engage with videos and other media and to complete training in their own time no matter where they are, learning can become a much easier and flexible process.
Media such as videos have also been shown to increase ease of learning and aid the retention of knowledge.
A way of making training as effective and engaging and possible using mobile apps is to incorporate gamification elements, effectively turning training into a game. This not only adds a fun element to the mixture but it also leads to better results by getting employees to engage more highly with training materials.
You can do this by incorporating a system of missions and rewards that encourage employees to complete training “tasks” and receive points and badges once completed. Results can then be displayed in visually engaging charts to report on each employees’ performance and you could even include a leaderboard to promote healthy competition among employees.
By recognising employees in this way, the app can make them feel accomplished and motivated about learning.
3. Internal communications
It’s important for any HR team that communications between the department and all employees is smooth. But this can be a challenge, particularly at large organizations.
An app can truly help in this area by enabling HR to push any new important information or documents to employees directly on their mobile device and by enabling employees to easily contact HR if they have any issues.
Internal communications apps can also be used as a central hub for any company news, information about policy changes, messages from upper management and offers such as discount sites and employee benefits.
The app could also include a staff directory with the name, job description and contact information of all employees to facilitate messaging and communication between them.
Event apps are becoming increasingly popular at large events and conferences, but smaller-scale apps can be equally beneficial.
Many HR teams run events for their employees, whether they are Christmas dinners or company socials. An event app can make the logistics simpler by centralising all relevant information such as location, time, presentations, etc.
An event app could even be incorporated into event activities, whether it’s games such as treasure hunts or activities such as secret Santa.
The event app could also contain a general calendar of company events, ensuring that all employees are up-to-date with company happenings.
When it comes to employee records, keeping them updated and ensuring employees have easy access to them can be a nightmare.
An app, again, solves this issue by allowing you to keep all employee files and records in one place. Employees can then easily update information such as new addresses, contact numbers or bank details and consult healthcare and pension information directly on the app.
Equally, employees could easily send paperwork to HR via the app, snapping a picture of the paperwork and sending it directly.
One of the most overlooked but essential tasks of HR teams is ensuring that employees are aware of company regulations and policies at all times.
Including all these in an app that allows employees to quickly check them using a search function can help them make better decisions and ensure that they are complying.
These could vary from general HR policies and travel booking guidelines to vacation requests and sick day logging.
The app could also include policies in the case of emergencies, as well as an emergency contact directory that allows any employee to alert the relevant people of emergencies.
Mobile apps can bring many new opportunities to HR teams, make recruitment and training more efficient and help save time and increase productivity.
And the benefits don’t end there, as apps offer HR teams the possibility of coming up with new, exciting and innovative use cases. Ultimately, an HR app can truly empower HR teams and employees alike to get work done faster, more easily and more efficiently.
Have you seen any interesting HR app use cases that we forgot to mention? Let us know in the comments below.