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Maximize Operational Efficiency with Capacity Management Features

Enhance your organization’s operational flexibility, transparency, and employee engagement.

The features within our Directory solution offer tracking of workforce availability, facilitates informed decision-making, and optimizes resource allocation, promoting a culture of responsibility and autonomy. 

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Easily build a Capacity Management App with Fliplet

Traditional workforce management approaches fall short in several key areas: they lack clear overviews and insights, leading to inefficient resource allocation and communication breakdowns, while reliance on spreadsheets and paper trails only compounds these issues. With Fliplet’s Directory solution you can add Capacity Management features to provide insights for immediate and informed decision-making about workforce capacity and status. This generates transparency and collaboration, as it encourages open communication between team members and management. The solution also streamlines resource allocation by enabling you to find people based on their skills, experience, and availability. Ultimately, this leads to optimized resource utilization, elevating overall efficiency and productivity within the organization.

The key features you need.

Built in hours, not weeks.

Personal Work List Overview

Gain full control over your tasks and work opportunities. Receive notifications for new or accepted work opportunities, and effortlessly update the status of your ongoing tasks. This feature gives users the control and efficiency they need to excel in their role.

Discover Work Opportunities

Never miss out on new work opportunities and explore and apply for open work opportunities directly within the app. Once accepted by a manager, the opportunity will automatically be added to your workload, along with a timely notification. 

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Work Status

Work Status

Set your work location once and eliminate the need for weekly updates. Choose from status options like ‘Not Working,’ ‘Home,’ or ‘In Office’ to keep your team informed. This helps maintains clear communication within your team.

Weekly Capacity Planner

Manage your workweek and enhance team communication by setting your daily working status and indicating your capacity as a percentage. This approach provides managers and teammates with a clear gauge of your availability for additional tasks. 

Manage Work Opportunities

Managers have the ability to create or modify work opportunities, offering unparalleled flexibility in workforce planning. Choose to directly assign tasks to specific individuals or open them up for applications, depending on project needs and team dynamics.

Track Created Opportunities

Managers can maintain complete oversight of the work opportunities. As situations change, managers are equipped to easily adjust assignees, ensuring that the most fitting talent is always aligned with the appropriate tasks. This real-time adaptability maximizes team performance and project outcomes.

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Detailed Capacity Reports 

Manage teams more efficiently by accessing weekly capacity reports for a better understanding of employee availability and capacity. Save the most useful reports with applied filters for easy future reference. This feature streamlines decision-making and reduces repetitive tasks, freeing you up to focus on what matters most.

Skills Inventory 

Showcase your skills and experiences to better match with available work opportunities and make yourself a more visible asset within the organization. Managers can make more informed decisions about project assignments, ensuring that the right people are matched with the right opportunities. This optimizes both individual career growth and organizational efficiency.

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Team Capacity Directory 

Managers can gain perspective on the team’s work status and capacity. This insight empowers managers to allocate tasks and projects, streamlining workflow and boosting productivity. By leveraging this data-driven approach, managers can make more informed decisions that contribute to both short-term goals and long-term organizational growth.

Increase transparency and efficiency with effective Capacity Management features

Fliplet’s Capacity Management features are a powerful tool that enables teams of different sizes across all departments to streamline their work and maximize productivity.

Team optimization and collaboration  

Team Leads can ensure that tasks are allocated based on a team member’s skills and current workload, promoting an effective and balanced work environment.

 

Task Management 

Efficiently allocate and monitor tasks across your workforce. Adapt to changes in real time and ensure that key milestones are met without overburdening any team member.

 

Role Allocation 

Allocate resources more efficiently by using data on workforce capacity and skill sets, thus improving productivity and reducing overhead costs.

 

Employee Engagement

Managers can identify who may be underutilized or overwhelmed, thus increasing engagement. Notifications enable swift adjustments to workload imbalances.

 

Employee onboarding

Streamline the integration of new hires by understanding the existing team’s capacity and the new roles that need to be filled.

 

Client Services

Enhance client relationships by effectively managing the tasks associated with each client, ensuring timely delivery and quality service.

 

Remote Work Management

Track remote work and balance the capacity of remote and in-office workers, ensuring that everyone is equally productive.

 

Learning and Development

Efficiently pinpoint areas where skills and capacities are lacking, helping in the more precise targeting of employee development initiatives.

 

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Discover all the features in our Directory Solution

Fliplet’s Directory Solution offers a suite of features designed to enhance productivity and communication within organizations. Some of the key features include:

    • Rich profile information 
    • Office facilities
    • Org charts
    • Committees, departments and groups
    • Digital business cards

 

Additional Fliplet Features

No IT required.

No installation or coding is required to build your app. Our solutions are fully customizable for data collection and processing and fully compliant with GDPR, CCPA, and cookie laws.

Highly secure and compliant

Fliplet is ISO27001 compliant and uses HTTPS with 256-bit SHA certificates and SSL for secure connections. Production database data is encrypted. See more.

Instant updates, easy maintenance

Update your app effortlessly with Fliplet Studio. Our platform handles maintenance and over-the-air updates so that you can focus on content.

Notifications

Use personalized notifications to alert users via push, SMS, or email notifications when you need to.

Help and support

We offer various support options based on your price plan, including live chat, phone, email, tutorials, and documentation.

Integrate with existing systems

Fliplet integrates with popular software and platforms, including Salesforce, YouTube, RSS, social media, and databases.

Find out more about our Capacity Management features

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FAQs

What is capacity in project management?

In project management, capacity refers to the amount of work that a team or individual can handle within a given timeframe. This considers factors like the number of available work hours, skill levels, and the complexity of tasks assigned. Understanding capacity is crucial for project managers as it helps in accurately estimating timelines, allocating resources efficiently, and setting realistic deadlines, ensuring that projects are completed successfully without overburdening the team.

What is capacity management?

Capacity management is the process of planning, managing, and optimizing the resources available to an organization to ensure they are adequate to meet current and future demands. It involves understanding the capacity of resources, monitoring their usage, and making informed decisions about hiring, training, and resource allocation. This ensures that an organization can effectively meet its goals and objectives without excessive costs or delays.

What is capacity planning in operations management?

Capacity planning in operations management involves determining the production capacity needed by an organization to meet changing demands for its products or services. This process entails forecasting future demand, calculating the quantity of resources required (such as manpower, machinery, and materials), and then planning how to meet these requirements. Effective capacity planning ensures that an organization can meet demand efficiently, maintain high service levels, and optimize the use of its resources.

What is resource capacity in project management?

Resource capacity in project management refers to the volume of work that resources, usually team members, can handle over a period. It involves evaluating the availability, skills, and productivity of the team to determine how much work they can realistically complete. This understanding is vital for project managers to allocate tasks appropriately, avoid overworking team members, and ensure that projects are completed on time and within scope.

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